Last updated: 1 August 2026

Privacy Policy

Job Near Me helps candidates find local work and helps employers hire nearby. This Privacy Policy explains how we collect, use, share, and protect personal data when you use our website, applications, and related services (together, the Services).

This policy should be read with our Cookie Policy and Terms of Service.

1. Introduction

The Services are operated by James Hayes, trading as Job Near Me (“we”, “us”, or “our”). Our website is job-near-me.co.uk.

This policy applies to visitors, registered candidates, employers, recruiters, and anyone who interacts with the Services. If you apply for a job through Job Near Me, the employer you apply to may also be an independent controller of your application materials.

2. Who we are

For UK data protection law, we are the controller of personal data processed through the Services, except where we act as a processor on behalf of an employer (for example, when handling application materials on an employer’s instructions).

Legal entity: James Hayes trading as Job Near Me
Business address: 29 Keable Road, Colchester, CO6 1XB, United Kingdom
Privacy contact: [email protected]

3. Your role on the platform

The data we collect depends on how you use Job Near Me:

Candidates create profiles, apply for jobs, communicate with employers, and may use preparation tools such as mock interviews.
Employers post jobs, review applications, manage hiring pipelines, and may subscribe to paid features.
Recruiters manage roles on behalf of employers and may provide identity and payment details for verification and payouts.
Visitors browse public job listings, career guides, salary guides, and public candidate profiles where enabled.

4. Data we collect

4.1 Information you provide

Account data: name, email address, password (stored hashed), optional two-factor authentication details, and role on the platform.
Candidate profile data: bio, work history, education, skills, languages, awards, industries, social links, availability, and profile visibility settings.
Location data: address, postcode, city, country, and approximate coordinates where you provide them for matching and search.
Application data: cover letters, CVs, supporting documents, application videos, answers to employer questions, and application status history.
Employer data: organisation name, business details, careers page content, team membership, and hiring preferences.
Recruiter data: profile information, identity documents (such as passport or driving licence), UK right-to-work share codes where applicable, and bank details for payouts.
Communications: messages sent through our chat, meeting invitations, and support enquiries.
References: where a referee submits a reference, we collect their name, contact details, employment relationship, and reference content.
Payment data: billing details and transaction records. Card details are processed by Stripe; we do not store full card numbers.
Waitlist and alerts: email address and interest if you join our launch waitlist or subscribe to job alerts. We use these only to send service messages about Job Near Me launch access or matching job alerts — not for third-party marketing lists.

4.2 Information from third parties

Social sign-in: if you register or log in with Google, Facebook, LinkedIn, or X, we receive information permitted by that provider (such as name, email, and profile picture).
Calendar integration: if you connect Google Calendar, we receive calendar identifiers and tokens needed to schedule meetings.
Employers and recruiters: may provide or receive application and hiring data through the platform, including ATS integrations and webhooks where configured.

4.3 Information collected automatically

Device and log data: IP address, browser type, operating system, pages viewed, and timestamps.
Session data: authentication state, security tokens, and referral attribution cookies (see our Cookie Policy).
Push notifications: device tokens if you enable push notifications.
Voice and video: if you join a call or mock interview, we process audio, video, transcripts, and related metadata through our video and speech providers.
AI-assisted features: where you use suitability checks, profile review, or mock interview tools, we may send relevant profile or application content to AI providers. We apply automated redaction to remove common personal identifiers before some AI processing, but you should not rely on redaction to remove all sensitive information from free-text content.

5. How we use your data

We use personal data to:

create and manage accounts and authenticate users;
operate job listings, applications, hiring workflows, and recruiter marketplace features;
match candidates with jobs and employers based on profile, location, and preferences;
facilitate messaging, interviews, and reference requests;
process subscriptions, boosts, placement fees, and recruiter payouts;
send service, security, and notification emails or push messages according to your preferences;
provide AI-assisted preparation and hiring tools;
prevent fraud, enforce our terms, and protect platform security;
comply with legal obligations and respond to lawful requests.

Lawful bases (UK GDPR)

We rely on one or more of the following, depending on the activity:

Contract: to provide the Services you sign up for (for example, managing your account, applications, or employer subscription).
Legitimate interests: to operate, improve, and secure the platform, prevent abuse, and support hiring workflows, balanced against your rights.
Consent: where required, such as optional marketing communications or certain cookies.
Legal obligation: where we must retain or disclose data to comply with law.

6.1 With other users

Employers and recruiters involved in a role can see application materials you submit for that role.
Candidate contact details (email and phone) are not shown to employers until a hire is recorded, unless you choose to share them another way.
If you enable a public profile, parts of your CV may be visible at your public URL or in search, according to your settings.
Chat participants can see messages and attachments you send in that conversation.

6.2 With service providers (processors)

We use trusted providers who process data on our instructions, including:

Stripe — payments, subscriptions, and Connect payouts;
Google — sign-in, Maps, reCAPTCHA, and Calendar integration;
Meta (Facebook), LinkedIn, and X — optional social sign-in;
Firebase (Google) — push notifications;
Cloud storage providers — hosting uploaded files such as CVs, documents, and media;
Stream — voice and video calls;
AI and speech providers — including configurable AI backends and OpenAI Whisper for speech-to-text in mock interviews;
Email delivery providers — transactional email;
Tawk.to — optional live chat / support widget (loaded only after you accept non-essential cookies);
Infrastructure and observability providers — hosting, queues, and error monitoring where enabled.

We require processors to protect personal data under contract and only use it as we instruct.

6.3 Other disclosures

Where required by law, court order, or regulatory authority.
To protect the rights, safety, and security of Job Near Me, our users, or others.
In connection with a merger, acquisition, or sale of assets, subject to appropriate safeguards.

We do not sell your personal data.

7. International transfers

Some of our service providers (including AI and speech providers such as OpenAI Whisper via Prism backends) may process data outside the United Kingdom, including in the United States. Where this happens, we ensure appropriate safeguards are in place, such as UK adequacy regulations, UK International Data Transfer Agreements / Standard Contractual Clauses, or equivalent contractual protections in the provider’s terms.

8. Retention

We keep personal data only as long as necessary for the purposes described in this policy, including:

while your account is active and for a reasonable period afterwards;
as needed to resolve disputes, enforce agreements, and maintain security logs;
as required for tax, accounting, and legal compliance (for example, billing records).

When you delete your account, we remove or anonymise personal data where we no longer have a lawful reason to retain it. Some information may remain in backups for a limited period or where retention is required by law. Application materials shared with employers may remain under the employer’s control.

9. Your rights

Under UK data protection law, you may have the right to:

access a copy of your personal data;
rectify inaccurate data;
erase data in certain circumstances;
restrict or object to certain processing;
data portability where applicable;
withdraw consent where processing is based on consent;
lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

How to exercise your rights

Download your data: use “Download my data” in your profile or account settings (or email us if you need help).
Delete your account: use the account deletion option in your profile or account settings. Your account enters a cooling-off period (default 90 days) during which you can cancel. After that we anonymise personal data we no longer need; application status history may remain for employers in anonymised form; employers may retain materials they already received; billing records may be kept where required by law.
Notification preferences: manage email, push, and in-app notifications in your settings.
AI tools: mock interviews and profile AI reviews require your acceptance before we send content to AI providers. You can withdraw by stopping use of those features and requesting deletion.
Other requests: email [email protected]. We may need to verify your identity before responding.

10. Security

We use technical and organisational measures to protect personal data, including encryption for sensitive fields (such as recruiter bank details and calendar tokens), access controls, and secure file storage. No method of transmission or storage is completely secure; please use a strong password and enable two-factor authentication where available.

11. Children

The Services are intended for people who can lawfully work or hire in the United Kingdom. We do not knowingly collect personal data from anyone under 16. If you believe a child has provided us with personal data, contact us and we will take appropriate steps to delete it.

12. Changes

We may update this Privacy Policy from time to time. We will post the revised policy on this page and update the “Last updated” date. Where changes are material, we may provide additional notice through the Services or by email.

13. Contact

Questions about this policy or our use of personal data: [email protected]

Postal address: 29 Keable Road, Colchester, CO6 1XB, United Kingdom